When it comes to records management, the paperless office “myth” is often resurrected from the 1980’s and used as an example of how the paperless office has not materialized in the ways that digitization experts once envisioned.
It is clear now that most workplaces with realistically never eschew paper entirely, as it allows employees to interact with information on a fundamental level. However, many records management systems now make the drastic reduction of paper documents possible, eliminating much of the cost associated with printing, filing and storing physical records.
ImageNet is the leader in records management and paperless office system implementation in Oklahoma, Texas and the entire Southwest. Offering free seminars on how the paperless office “myth” has created unrealistic goals for forward-thinking organizations, and how a properly designed system can have a dramatic effect on records management as you know it, ImageNet can offer education on the options that your organization has when it comes to records management.
The paperless office myth began in the 1980’s, as managers sought ways to reduce costs in records management. One glaring aspect of most offices is the visible amount of paper that is printed and used. The practice of storing images of records and documents digitally had many hurdles to face. Most of all, the technology at the beginning of the perpetuation of the paperless office myth was not yet advanced enough to make digital records management feasible. Clumsy microfilm systems were excellent at retaining information, but were not flexible when adding data to existing records or even allowing annotation. Sharing information was difficult and there were many issues left unresolved such as the control of which version was official, and security issues made the integrity of serious records management through a paperless office system suspect.
All the obstacles that stood in the way of flexibility in records management turned the promise of the paperless office into the paperless office myth. Modern technology, however, has again resurrected those promises, making possible the implementation of a system that can realistically allow any organization to reduce drastically the amount of paper that is printed and filed.
It is unlikely that paper will be eliminated altogether in the next forty years, as paper offers a tactile experience necessary for many people in the current workforce to interact with information. Eventually, the paperless office “myth” will be fulfilled as reality, but until then, any company can already go a long way to reducing costs associated with paper in their current work flow processes.
That’s where the experts at ImageNet come in. An assessment of your current physical layout and workflow will be provided, as well as a proposal for a records management system that gives your organization incredible flexibility in storing, retrieving, editing and sharing document images, reduces costs associated with printing dramatically and retains the security necessary for records management. A paperless office will save you money, time and create a more profitable, efficient workflow.
Contact ImageNet today to arrange for your free informational seminar, and learn about the advantages of a records management in a paperless office.
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