Document imaging systems in banking can provide a secure and efficient solution to assist in processing vast amounts of paperwork every day. ImageNet can provide a customized imaging system for your financial organization that can reduce the time spent on filing physical documents.
Digital imaging refers to the process of scanning, or “imaging” documents and creating digital images that are editable in several different ways. Physical files typically take up a lot of space, and retrieving and refiling them all the time puts an unnecessary burden on much of the staff of an average sized branch. The images are stored in multiple ways as well, and these files are all backed up securely. There are many advantages to implementing document imaging systems in banking, and allows for rapid information sharing among different branches of the same institution.
Document imaging systems reconcile the paper documents your bank normally uses and works with your current workflow process to make your office more efficient and profitable. Retrieve documents in seconds by searching words, phrases, file numbers, dates, names or other information. With a document imaging system from ImageNet, your bank can input a file and work with its digital representation immediately, save it and move it to the next step in the process quickly and efficiently.
The retrieval software provided with a document imaging system from ImageNet is sophisticated and secure. The capabilities of digital imaging and retrieval software allow banks to:
- Work with single and multiple-page files
- Read, manipulate, annotate, email or fax documents from any computer
- Use optical character recognition features to find similar documents or specific information
- Export files to other applications, such as Word or Excel
- Send documents through the workflow process quickly
- Use check imaging to speed up check reconciliation
Scanning, importing and converting documents using a document imaging system is simple, and the training provided by ImageNet makes the entire process easy to understand and learn. Each function that your bank undergoes creates paperwork, and with the right retrieval software, you’ll never misplace or have to recreate a document again. Discretion is key in the banking industry, and ImageNet understands that reputation is everything. That’s why all records and documents are completely secure in a digital document imaging system.
Banks that image a large amount of files each day will quickly realize the importance of batch processing, a useful function of the document imaging system. Processing files individually is time-consuming and inefficient. ImageNet systems for banking allow authorized personnel to bring files and records into the system in one batch, speeding up the processing and allowing users to quickly group documents appropriately, make any necessary template field assignments, rearrange, move, consolidate or add to a document, and file electronically. For future use, the document imaging system makes it easy to retrieve the right documents at any time.
Visit IMageNet online, or call 800.281.5092 today to learn more about document imaging systems in banking.
About ImageNet
ImageNet has regional offices throughout the Southwest and Midwest, and operates from Oklahoma City, Tulsa, Houston and Dallas/Fort Worth. For banks located in the region, there is no better provider of document imaging systems.
Let the experts help
By implementing document imaging systems in banking, ImageNet consultants can make sure only the people needed to see and manipulate important documents can do so. Let one of the Digital Imaging Consultants assist you in securing your valuable documents.
Contact ImageNet today to arrange for your free seminar, and learn about the advantages of document imaging systems in banking.
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