Become an Online Electronic Notary Public

What is a Notary Public?

The basic definition of a Notary Public is a public official who acts as an impartial witness to the signing and certification of documents. A Notary Public is also responsible for administering oaths, taking affidavits and depositions. State governments are responsible for appointing Notary Publics.

Steps to Become a Notary

Although the steps necessary for filing to become a Notary Public differ from state to state, there are some general procedures that usually apply. An application must be filled out and submitted with the applicant's contact information and any prior notary experience. An application fee usually applies. An Oath of Office is required to be taken within a certain amount of time. It might already be included on the application. Otherwise, it must be filed at the County Clerk's office or some other local recorder's office.

Further requirements might be necessary. For example, a notary bond, an educational program or certain types of tests may need to be passed. Applicants will need to check specific states requirements for particular conditions for receiving a notary commission.

Online Electronic Notary Public

Governments and businesses want the fast and inexpensive storage that is promised by digital documents. This desire has allowed the formation of a new service, that of an online electronic Notary Public.

Electronic Notary Security

There has been a quandary on how to deliver this service and still provide essential reliability, efficiency and security. Along with the electronic signature pad, there are revolutionary new digital technologies. Paperless journal record keeping is one of them. Another is an electronic seal. Security measures for the electronic seal can be employed with the use of a password or fingerprint. The seal is endowed with the ability to spot changes that were not authorized to an electronic document to help prevent fraud. The seal will record when the document was notarized. Should someone try to modify the document, it will note the date and how it was changed.

Steps to Become an Electronic Notary Public

There is a training program that is provided by the National Notary Association. It is customized to teach the specific procedures and laws to become a Notary in each state. They also educate the Notary about the required tools and their proper use. Applicants for an electronic notary seal will have to already be a commissioned Notary Public. They are permitted by the National eNotary Registry to submit their application via The Department of State. When granted permission to obtain the seal, the applicant is required to appear at the County Clerk's office. He or she must show valid identification along with the Department of State's Electronic Notary Approval Letter. Following the conclusion of the identity screening process, the National Notary Association gives the Notary access to download his electronic notary seal.

There is enormous potential available on the Internet for a Notary to cultivate business. Success will depend partly on a willingness to stay abreast of laws, procedures, requirements and electronic notarization technology.

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